5 must have apps for any small business

For anyone running a small business you know that having the right staff is essential, but having the right apps and tools can also make a significant difference in the efficiency and success of the business.

Throughout my 5 years of owning and running Time’s Up Escape Rooms, I have gathered many different apps to help me run my business and my 5 favourites have to be:

Table of content

  1. Canva – Creative Designs
  2. Vonto – Financials & Data
  3. Trello – Task Management
  4. HelloWoofy – Social Media Scheduling
  5. Deputy – Staff Rostering

1. Canva – Creative Designs

Canva is a graphic design platform, used to create social media graphics, websites, posters, documents and other visual content.

We have used Canva to create all of our social media posts, letterheads, videos; even the printable games we offer have had canva incorporated material. Having images, videos, and templates available has reduced our spend and made it easier to create visually engaging marketing materials. A feature I especially love is that you can share straight from the platform to your social media accounts.

Canva has 5 pricing options, including a free option. https://www.canva.com

2. Vonto – Financials & Data

The ‘Facebook’ for your business data; daily feeds of useful information.

We only recently found Vonto but fell in love with how easy it is to use and the amount of data we were able to analyse on a day-to-day basis. Having an accounting background, Vonto was the app I wish I had while working in the finance industry. The ability to show clients a snapshot of their business at any given point would have been a priceless asset.

We have set our Watchlist with the data that we felt is most important to us; Social Media reach, monthly gross profits and website views. Being able to choose what is most important to you and your business is what makes Vonto a must have app. https://vonto.com/

3. Trello – Task Management

If you are anything like me then you will find Trello a real helping hand in task management. One of the biggest issues we had starting out was keeping track of the building process i.e. the stage each puzzle was at and communicating what needed to be done to complete the puzzles with everyone involved. Trello allows you to manage projects with multiple users and get those tasks ticked off the list.

We now also use Trello to plan out our quarters with the aid of an add on feature – The Calendar Power Up. This feature is completely free with any plan. You can also integrate emails, Google Drive and Slack (another great app).

There is a free version and of course a paid version for those wanting a little extra. https://trello.com

4. HelloWoofy – Social Media Scheduling

Made by and for small business owners, HelloWoofy allows you to schedule all your social media posts, blog posts and broadcast videos from one location.

The tool I use the most is the ‘Campaign’ function which allows users to create recurring posts from their library. Simply upload all the content for a specific campaign and HelloWoofy will post it on the desired date, time and platform for months to come.

Pricing starts from US$49.00 for a lifetime! https://hellowoofy.com

5. Deputy – Staff Rostering

A staff scheduling app that integrates with leading payroll, POS, and HR systems – honestly a must have for any business! I have personally saved hours per week doing our payroll and rostering through this app giving me more time to spend with my needy puppy!

The app allows you to copy and paste rosters from week to week or month to month, staff can add in their availability, request time off and swap shifts all from within the app. One thing that brings peace of mind to me as the business owner is that staff get mobile notifications about their upcoming shifts and prompts the account manager if someone is late to clock on.

Pricing starts at $5.50 per user per month. https://www.deputy.com

Choose your apps wisely as they can either hinder or advance your small business.


Article written by Daniela van Wyk, managing director of Time’s Up Escape Rooms